Many companies rely on a virtual private network (VPN) to provide employees with file access when they are away from the office. Yet, what happens when you can’t establish a VPN connection or if your VPN can’t connect you to a needed file that’s beyond the VPN server? And, what if all you have handy is your iPhone or iPad? Massive productivity loss.
Another common file sharing technique is the simple email. But here, the file sharing and access challenges are even greater. Large files often won’t make it through domain policies set to restrict file sizes and of course there is the problem of version control. When a team is collaborating on the same document – take that time sensitive RFP for example – critical changes can be overlooked as multiple emails fly around with the same, changing document. Resolving the versions and track changes can cost hours, time that could truly lose you that new business.
The problem of document sharing becomes further exaggerated when you run a business that is truly mobile. A good example is Level 10 Construction. This full-service general contractor typically has 15 to 20 jobs underway at any given time. That means that its employees need to be able to work from anywhere – at the jobsite, in one of the company’s three offices, from home, or on the road. And, they need to have access to business files from any device they have handy.
The small and mid-sized business (SMB) market is the fastest growing segment of today’s business population. And even though each organization may have a distinct and separate value proposition, they are likely to have one thing in common: they are largely virtual. To remain agile and responsive to customers, SMB employees are on the road, working at client sites and operating from home offices at all hours and using multiple devices.
What’s more, most SMB’s also operate using extensive networks of external resources and partners to get the job done. Rather than build large internal staffs, SMBs collaborate with each other to achieve value for their clients.
With all of this collaboration and interactive project engagement there is one single thing that can prevent an SMB’s success more than anything else: poor file sharing and information collaboration. Without access to the vital documents needed to execute a project, all team members – internal and external alike – can be forced to a standstill.
Take the consulting experts at Kaizen Approach as an example. With a seven-person staff and an expansive network of external partner resources, this consulting firm relies on Soonr to support its document collaboration needs which include stringent security, multiple mobile device support, simple file and folder structuring and granular rights management. It’s this final point has made all the difference for their business.
The Dropbox Problem is getting worse. And it is a problem that you may not even realize you are facing. The potential for data leakage, security breaches and harm to your business is enormous.
We want to share the details about a recent exposed Dropbox security vulnerability and 33 Reasons Dropbox Is Not For Business that can be game-changers for your organization’s strategy on file sharing and corporate data awareness.
As you know, Dropbox is a popular sync and file sharing solution with roots in a college dorm that has found wild success and adoption by consumers, used worldwide by more than more 100 million users. Perhaps not surprisingly, it has also become a nightmare for IT departments and been dubbed the problem child of cloud security.
We recently conducted a study of more than 1,000 IT and Business Professionals about their use of mobile devices in the workplace. We found that collaboration with co-workers, partners and customers is an important operation for more than three quarters of respondents. Challenges standing in the way of optimal file sharing and collaboration, however, are diverse, demonstrating that current solutions are not working for most business users.
Today, we’re truly excited to announce a number of powerful features to the Soonr Workplace Pro and Enterprise Plans.
We’re pleased to announce that we have released two-factor authentication for the Soonr Workplace Enterprise plan.
We are always looking for ways to increase security for our customers, and two-factor authentication is the most recent addition to Soonr’s top-rated data security architecture.
Two-Factor Authentication, also known as 2FA, two-step verification or TFA, is an extra layer of security that is known as “multi-factor authentication”.
These techniques require not only a username and password, but something that a Member has on them. This can be a physical “hard” token or a piece of information only they know or have immediately to hand, which may have been obtained through a “soft” token.
Using a username and password together with a piece of information that only the Team Member knows makes it harder for potential intruders to gain access and steal that person’s personal data or identity.
In the case of Soonr, basically this means that after the member has entered his or her username (e-mail address) and password, an additional credential must be entered that is sent to the member at the time of login (through SMS or Google Authenticator).
Two-factor authentication is an effective compliment to email verification, which we also employ with Soonr Workplace. As we have seen recently with Dropbox, 2FA hacks are a true liability for the business and users.
An overview of 2FA and a detailed description of Soonr’s 2FA implementation can be found here:
Thanks for using Soonr Workplace!
The Soonr Team
Image Credit: LifeHacker AU
We recently conducted a study of more than 1,000 IT and Business Professionals about their use of mobile devices in the workplace. We found that collaboration with co-workers,…
We’re pleased to announce that we have released two-factor authentication for the Soonr Workplace Enterprise plan. We are always looking for ways to increase security for our customers,…
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