Dec
3

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Twice Is Nice – Especially When It Comes Worry-Free File Sharing

Twice-Is-Nice-–-Especially-When-It-Comes-Worry-Free-File-SharingFast moving companies need files that can move with them – here, there and everywhere – without a worry or second thought. This is exactly the scenario faced by the busy managed service provider (MSP), Polarverse. Working to support small business customers throughout the Ontario, Canada region, Polarverse needed immediate access to its business files and folders in a secure and controlled way.

At first, the MSP tried Google Drive. But, lack of security and control made using the consumer-oriented file sharing service a concern for the IT-centric business. File sync operations with Google Drive also proved to be unreliable and required log-in hassles and additional complexity. It simply wasn’t up to Polarverse’s standards. That started a quest to find the best solution for both its own company’s use as well as its customers’.

“If I’m going to both use and recommend a file sharing solution, I want it to be completely worry-free with all the security and control that delivers peace of mind,” said Chris Davis, CEO, Polarverse. “It was the need for these features that pointed me to Soonr Workplace. Not only does it cover the bases when it comes to security it also has a very easy-to-use interface and exceptional support. It’s exactly what I look for in a product that I offer for my clients.”

Security and control are top criteria for users of file sharing services. In fact, according to the recent Soonr 2014 Mobility in the Workplace Study, 83% of full-time employees report concerns about the security and privacy of their files. To help, users need to select file sharing solutions, like Soonr Workplace, that offer security features that are baked in, including encryption for data in transit, in session and on device and in all locations where user files are stored. Other features such as two-factor authentication, data leak prevention and device wipe functionality add further layers of security that simply aren’t offered by consumer-grade solutions. Furthermore, granular control features such as control over user groups and share, sync and public link permissions deliver the added layers of confidence business users need to achieve a transparent file sharing experience.

For Polarverse, these features offered by Soonr Workplace have delivered the security, control and seamless usability that has resulted in impressive results. Now, while working on the road, the company is twice as efficient. And, twice is nice, especially when it comes worry-free.

To see how Polarverse doubled their efficiency when working on the road with Soonr Workplace, check out the full customer profile.

Cheers,
The Soonr Team

Dec
2

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Revoke Access to Files with Time and Access Expirations for Public Links

Revoke Access to Files with Time and Access Expirations for Public LinksWe’ve enhanced Public Links to provide more control over their use and expiration. Now you can set a specific time and date for a link to expire as well as after a given number of clicks.

Users have asked for more flexibility on choosing the time and date for expiring Public Links to tie them more closely to special promotions, marketing activities or deadlines. We also have users wanting to limit access to a file or folder by the number of clicks and not have to worry about deactivating it manually.

The feature is now live for all users. Just go to the Public Link option for any file, folder or Project and you will see the new options. If you’d like to see it in action, you can request a demo here.

Cheers,
The Soonr Team

Nov
24

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Workforce Collaboration Challenges Persist: Productivity and Security Impact

Workforce-Collaboration-Challenges-Persist-–-Productivity-and-Security-ImpactCIOs, can you hear us?

Today’s mobile workforce is more frustrated than ever when it comes to file sharing and collaboration. In fact, while 89% of full-time employees access company files remotely, only 22% are aware of a company-approved file sharing system. Even worse, 98% of full-time employees face document collaboration challenges, such as sharing and editing documents and staying up-to-date on company projects.

These are just some of the results of our second annual Mobility in the Workplace Study: The Increasing Challenges of Mobility in the Workplace which finds that collaboration drains on corporate productivity are largely preventable through secure, enterprise-grade file sharing.

Even while employees are frustrated with accessing files while working remotely, they are also worried about the security and privacy of their files. In fact, 83% report file security and privacy concerns and a fourth (25%) have lost data while attempting to download business files.


But security concerns for today’s mobile worker may be overshadowed by productivity frustration. More than nine-in-ten (91%) of employees rate sharing files with customers and coworkers as at least somewhat important, yet nearly half (46%) have had trouble sharing a large file.

The frustration grows among critical business roles including sales, CEOs and even IT. Even though sharing files is critical to their job, 62% of sales professionals find it hard to collaborate with others outside their company. For CEO’s, 40% have missed an important deadline because they were unable to access files remotely from their smart phone or tablet device. Even IT pros are frustrated, as 58% have had trouble downloading large files.

With collaboration frustrations running rampant, up and down today’s organizations, it’s time to classify secure file sharing solutions as a must-have priority to power both productivity and security. With increasing workforce mobility, file management challenges shouldn’t be an impediment to business performance. Tell your CIO that everyone in the business needs access to Soonr Workplace and turn the frustrations into a business advantage.

Cheers!
The Soonr Team

P.S. You can see stats highlights here and download the full survey results here.

Nov
24

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Disaster Recovery with a Side of Efficiency

Disaster-Recovery-with-a-Side-of-EfficiencyWhen you’re in a storm-prone region, the impact of natural disasters is always top of mind. But it’s not only the fear of the devastation caused by major hurricanes and tornadoes that makes businesses quake. Even the regular electrical storm can cause data loss and IT infrastructure costs that are much more than a nuisance, but expensive instances of true frustration.

It was this ongoing frustration that led Devin Cahn Associates (DCA) to solve its data management and content collaboration challenges with Soonr Workplace. DCA, a leading manufacturer’s representative firm for pool and spa equipment, is based in the storm-heavy state of Florida. As a result, it was constantly experiencing business interruption by power surges that would cause their server to go down when lightning struck.

After recently taking the office “paperless” and moving mountains of paper and files into an onsite server, the storm interruptions were impacting office productivity, not to mention creating an added expense. From the replacement of damaged parts to expensive IT support services, the servers were simply not delivering a valuable return on investment for the Florida-based firm.

Soonr Workplace has helped DCA eliminate its added server costs while delivering built-in data protection and replication to protect its valuable business data. Now the company saves thousands of dollars compared to its previous IT management expenses for its physical server.

Even more, DCA’s roaming sales staff is able to access the data they need while on the road. From pricing information to sales literature and catalogs, DCA’s sales reps now have instant access to product information from anywhere, and on any device.

“With Soonr, it’s easy to give controlled access to anyone I want,” said Glenda Gunderson, Executive Director of Operations, Devin Cahn Associate. “I just email a link, the time involved is literally nothing and the value is tremendous. It’s been very easy for everyone to use – very straight forward and simple. It’s made every user 75% more efficient every month.”

Now that’s truly disaster recovery peace of mind – with a healthy side of efficiency.

To see all the ways Devin Cahn saves money and improves productivity with Soonr Workplace, check out the full customer profile.

Cheers!
The Soonr Team

Nov
24

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Secure Collaboration for SMBs: Nuvotera Chooses Soonr Workplace

Secure-Collaboration-for-SMBs-–-Nuvotera-Chooses-Soonr-WorkplacePartnerships can bring great things; especially when they are between two leaders with a common goal in mind. Such is the case with the recent news that Nuvotera has selected Soonr Workplace as its exclusive enterprise file sync and collaboration solution for the SMB market. Both are laser focused on helping small and mid-sized businesses improve their ability to work on the go.

But the value of this announcement extends further than most relationships. Because Nuvotera is a key distributor to many MSPs and resellers and their trusted customers, the value of Soonr Workplace can now reach further into the SMB market.

The selection of Soonr by Nuvotera was also a calculated choice. The company weighed its options carefully and evaluated numerous file sync and collaboration solutions before making its selection.

According to Nuvotera General Manager Leonard Dimiceli, “Soonr Workplace stood out as the market leader, striking a balance between the security and robust infrastructure demands of IT, and the power and ease-of-use requirements business users need to be productive.”

We’re very happy to have Nuvotera join our growing ecosystem of partners and equally happy to make Soonr Workplace even more available to the SMBs that need it to secure their collaboration and improve business productivity.

Cheers,
The Soonr Team

Features

Revoke Access to Files with Time and Access Expirations for Public Links

Tuesday, December 2, 2014

We’ve enhanced Public Links to provide more control over their use and expiration. Now you can set a specific time and date for a link to expire as…

Access, Store and Share Content in Salesforce with Soonr Workplace

Wednesday, November 5, 2014

Salesforce is a great tool for managing sales operations but it does have some drawbacks. Collaboration, especially via a mobile device – the go-to platform of choice for…

Edit Your Documents Online with Google Docs, Microsoft Office 365 and Microsoft OneDrive

Thursday, October 30, 2014

We recently announced support for editing and creating Microsoft Office documents directly from within Soonr Workplace Online. Now you can edit or create a document within Google Docs,…

Control Access to Your Business Documents in New Ways

Wednesday, October 16, 2013

We recently conducted a study of more than 1,000 IT and Business Professionals about their use of mobile devices in the workplace. We found that collaboration with co-workers,…