Nov
24

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Workforce Collaboration Challenges Persist: Productivity and Security Impact

Workforce-Collaboration-Challenges-Persist-–-Productivity-and-Security-ImpactCIOs, can you hear us?

Today’s mobile workforce is more frustrated than ever when it comes to file sharing and collaboration. In fact, while 89% of full-time employees access company files remotely, only 22% are aware of a company-approved file sharing system. Even worse, 98% of full-time employees face document collaboration challenges, such as sharing and editing documents and staying up-to-date on company projects.

These are just some of the results of our second annual Mobility in the Workplace Study: The Increasing Challenges of Mobility in the Workplace which finds that collaboration drains on corporate productivity are largely preventable through secure, enterprise-grade file sharing.

Even while employees are frustrated with accessing files while working remotely, they are also worried about the security and privacy of their files. In fact, 83% report file security and privacy concerns and a fourth (25%) have lost data while attempting to download business files.


But security concerns for today’s mobile worker may be overshadowed by productivity frustration. More than nine-in-ten (91%) of employees rate sharing files with customers and coworkers as at least somewhat important, yet nearly half (46%) have had trouble sharing a large file.

The frustration grows among critical business roles including sales, CEOs and even IT. Even though sharing files is critical to their job, 62% of sales professionals find it hard to collaborate with others outside their company. For CEO’s, 40% have missed an important deadline because they were unable to access files remotely from their smart phone or tablet device. Even IT pros are frustrated, as 58% have had trouble downloading large files.

With collaboration frustrations running rampant, up and down today’s organizations, it’s time to classify secure file sharing solutions as a must-have priority to power both productivity and security. With increasing workforce mobility, file management challenges shouldn’t be an impediment to business performance. Tell your CIO that everyone in the business needs access to Soonr Workplace and turn the frustrations into a business advantage.

Cheers!
The Soonr Team

P.S. You can see stats highlights here and download the full survey results here.

Nov
24

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Disaster Recovery with a Side of Efficiency

Disaster-Recovery-with-a-Side-of-EfficiencyWhen you’re in a storm-prone region, the impact of natural disasters is always top of mind. But it’s not only the fear of the devastation caused by major hurricanes and tornadoes that makes businesses quake. Even the regular electrical storm can cause data loss and IT infrastructure costs that are much more than a nuisance, but expensive instances of true frustration.

It was this ongoing frustration that led Devin Cahn Associates (DCA) to solve its data management and content collaboration challenges with Soonr Workplace. DCA, a leading manufacturer’s representative firm for pool and spa equipment, is based in the storm-heavy state of Florida. As a result, it was constantly experiencing business interruption by power surges that would cause their server to go down when lightning struck.

After recently taking the office “paperless” and moving mountains of paper and files into an onsite server, the storm interruptions were impacting office productivity, not to mention creating an added expense. From the replacement of damaged parts to expensive IT support services, the servers were simply not delivering a valuable return on investment for the Florida-based firm.

Soonr Workplace has helped DCA eliminate its added server costs while delivering built-in data protection and replication to protect its valuable business data. Now the company saves thousands of dollars compared to its previous IT management expenses for its physical server.

Even more, DCA’s roaming sales staff is able to access the data they need while on the road. From pricing information to sales literature and catalogs, DCA’s sales reps now have instant access to product information from anywhere, and on any device.

“With Soonr, it’s easy to give controlled access to anyone I want,” said Glenda Gunderson, Executive Director of Operations, Devin Cahn Associate. “I just email a link, the time involved is literally nothing and the value is tremendous. It’s been very easy for everyone to use – very straight forward and simple. It’s made every user 75% more efficient every month.”

Now that’s truly disaster recovery peace of mind – with a healthy side of efficiency.

To see all the ways Devin Cahn saves money and improves productivity with Soonr Workplace, check out the full customer profile.

Cheers!
The Soonr Team

Nov
24

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Secure Collaboration for SMBs: Nuvotera Chooses Soonr Workplace

Secure-Collaboration-for-SMBs-–-Nuvotera-Chooses-Soonr-WorkplacePartnerships can bring great things; especially when they are between two leaders with a common goal in mind. Such is the case with the recent news that Nuvotera has selected Soonr Workplace as its exclusive enterprise file sync and collaboration solution for the SMB market. Both are laser focused on helping small and mid-sized businesses improve their ability to work on the go.

But the value of this announcement extends further than most relationships. Because Nuvotera is a key distributor to many MSPs and resellers and their trusted customers, the value of Soonr Workplace can now reach further into the SMB market.

The selection of Soonr by Nuvotera was also a calculated choice. The company weighed its options carefully and evaluated numerous file sync and collaboration solutions before making its selection.

According to Nuvotera General Manager Leonard Dimiceli, “Soonr Workplace stood out as the market leader, striking a balance between the security and robust infrastructure demands of IT, and the power and ease-of-use requirements business users need to be productive.”

We’re very happy to have Nuvotera join our growing ecosystem of partners and equally happy to make Soonr Workplace even more available to the SMBs that need it to secure their collaboration and improve business productivity.

Cheers,
The Soonr Team

Nov
10

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Legally Speaking: File Sharing = Preparation

Legally Speaking - File Sharing = PreparationIn organizations where being prepared is the advantage that can mean winning or losing, a secure file sharing solution can not only be a timesaver, but a lifesaver as well. And, so it is for the personal injury law firm, Bowen Painter.

A specialist in personal injury cases, Bowen Painter conducts thorough preparation for each of its cases. But, the resulting volumes of documents and files can be a beast to manage. From accident site photos, videos, discovery documents and notes, every case can produce a healthy mountain of information that must be efficiently managed and retained in a secure way that protects client privacy. Regardless of where staff is working – in the office, in court or investigating an accident site – files need to be at the ready exactly when they are needed so everyone is always prepared.

Like many law offices, the burden of large files was a constant frustration for Bowen Painter. There simply wasn’t time to wait for photos or videos to upload. Especially when they are often needed right away, from any device the legal team has on hand. The solution? Bowen Painter discovered Soonr Workplace.

“When I go to the scene of a motor vehicle accident I need to take a lot of photos, but uploading those photos to the file server could take hours, even overnight,” said Crystal L. Nichols, Advanced Certified Paralegal-Trial Practice at Bowen Painter. “We needed a much more seamless way to manage our files in the office and on the road. Now, with Soonr, I no longer need to worry about uploading large amounts of photo files overnight. The upload takes just moments. Plus, Soonr makes it easy to share the documents we need to with our case experts, even while they are on the road or in court. With a simple link, they have access to the files they need. It’s a real timesaver.”

The results have been astounding. Not only has Bowen Painter reduced its photo upload times from overnight to just minutes, it’s doubled office productivity while also protecting client privacy. Now that’s preparation with a large dose of peace of mind.

Cheers,
The Soonr Team


Nov
5

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Access, Store and Share Content in Salesforce with Soonr Workplace

Access, Store and Share Content in Salesforce with Soonr WorkplaceSalesforce is a great tool for managing sales operations but it does have some drawbacks. Collaboration, especially via a mobile device – the go-to platform of choice for any outside sales rep – is just not there. Plus, storing sales proposals, brochures, etc. in Salesforce is expensive and you’re limited to files smaller than 5MB. That’s not very helpful.

Soonr Workplace now directly integrates with Salesforce, giving you a content repository for Leads, Accounts and Opportunities. You can access and manage files using Soonr’s powerful secure file sharing and collaboration capabilities from any computer, tablet or smartphone.

Some highlights include:

• Automatically sync Salesforce records with your Soonr Workplace account
• Use Soonr to manage and share content with your clients, prospects and partners
• Create and edit important documents using the Soonr Workplace mobile apps on the go

Leads, Accounts and Opportunities created in Salesforce are automatically created as Projects in Soonr Workplace and any documents that are attached to these records are automatically synced to the cloud. Document access, sharing and management tasks are simple and easy from the Soonr Workplace embedded frame that appears in the Salesforce record view on any browser.
Salesforce with Soonr Workplace allows sales teams to store, organize and work on product information, data sheets, price lists, customer presentations, proposals, marketing collateral and all types of documents. This content can then be shared with existing customers, prospects and other external partners by sending them secure links or adding them to the Soonr Workplace Team as a Connection.

The Salesforce integration feature is free and is limited to Soonr Enterprise customers.

To learn more about this exciting new feature, please visit the Salesforce AppExchange. Want to see it in action? Request a demo for a custom walkthrough.

Cheers!
The Soonr Team

Features

Access, Store and Share Content in Salesforce with Soonr Workplace

Wednesday, November 5, 2014

Salesforce is a great tool for managing sales operations but it does have some drawbacks. Collaboration, especially via a mobile device – the go-to platform of choice for…

Edit Your Documents Online with Google Docs, Microsoft Office 365 and Microsoft OneDrive

Thursday, October 30, 2014

We recently announced support for editing and creating Microsoft Office documents directly from within Soonr Workplace Online. Now you can edit or create a document within Google Docs,…

Control Access to Your Business Documents in New Ways

Wednesday, October 16, 2013

We recently conducted a study of more than 1,000 IT and Business Professionals about their use of mobile devices in the workplace. We found that collaboration with co-workers,…

Two-Factor Authentication for Greater Enterprise Security

Thursday, August 29, 2013

We’re pleased to announce that we have released two-factor authentication for the Soonr Workplace Enterprise plan. We are always looking for ways to increase security for our customers,…