Soonr’s online Project Workspaces are an excellent way to collaborate with members of your team. I even use them to keep related files together that I am working on myself! After a while, you might find yourself with a LOT of projects. I have 42 of them in my account. So how can you manage them?
The Soonr Dashboard has a special area for online Projects. The most active 5 projects are automatically managed for you. Depending on the recent activity, the Project will be presented in rank order so that you can see the ones that are the most active.
See Project Activity at a glance
Directly beneath each project is a count of the number of team members that are collaborating on the project with you.
You can always see all of your projects by clicking on the link at the bottom.
Let’s drill down a little deeper and click on the Signup Campaign, the one with eight (8) collaborators.
After clicking on the Project name, the Project detail screen will appear.
Manage related files and team members
In this example, the Project has been shared with me from a co-worker named Simun. I can click on the team icon to see the other people who are working on this Project. Simun can actually manage each user’s rights within the project since he is the owner, but that option is hidden from me.
You can also see that the “Action” menu lets me apply all the cloud services of Soonr to this entire Project Workspace. For example, if I want to work on these project files when I am on an airplane and not connected to the Internet, I can choose to “Download” this project to my laptop’s local harddrive. Any changes made can be uploaded later and automatically version controlled.
Another popular action is “Commenting”. I can clearly see which file has comments associated with it and I can have Soonr SMS me when ever something changes. Comments are stored outside the file and are not meant to replace change tracking. Programs like Microsoft Word have an excellent change tracking system. Commeting let’s you keep a historical thread of the teams thoughts without impacting the actual file. It’s very useful for an active discussion when groups are working on things together.
Finally, online Projects have a unique email address. People are just used to attaching files to emails. Now you can simply cc: your Project email address and those files will automatically appear in the Project Workspace. Of course that change will then appear on the Dashboard.
It’s easier than ever before to see the status of your online Projects at a glance! Of course your mobile phone will also share in this functionality. Choose the “Projects” option on your phone to see the Project pane.
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