Sharing large files can be problematic. With graphical PowerPoint presentation, megapixel photos, videos, and documents with embedded pictures, it’s not unusual for files to grow to several megabytes in size.
Create a Weblink from any file or folder using the Action Menu.
The solution to this problem is the ubiquitous web link or URL (universal resource locator). Your Soonr account lets you create a public link with password protection (if needed) and it lets you set an expiration period so that your link isn’t out there forever. By sending a link instead of the entire file as an attachment, you will realize several advantages.
- Reduced bandwidth usage – especially important if you are on a mobile data connection. Not only will it be easier for you to share the file, it will also be more convenient for the recipient who can choose when to retrieve the file. When they view the file, Soonr file conversion technology will help the experience become faster and work across almost any device with a browser.
- Mail server blocking – many email system limit the size of files you can attach and will block the attachment.
- File versions – instead of attaching a new file every time you change something, you can tell users to just visit the link again for the most recent version.
- Optimizes disk space – instead of forcing your company or providers’ servers to store multiple versions of large files, you can have a common area that all the users will share. This effect is multiplied when you are forwarding files to a group of people for review in a project.
So why doesn’t everyone do this instead of attaching files to email? Well, it’s not normally a simple thing to do. You have to put the file somewhere that is always available (ftp site or 3rd party service), generate the link, copy it to your own email and then send it out to your recipients. This is normally coupled with an email to tell people that the link is out there. There are companies that offer just this functionality, but it’s still a multiple step process and you have to jump back and forth between your email program and the service you chose. Of course there’s an easier way!
Soonr Create Link Web Service:
Soonr’s Active Backup technology keeps a recent version of all your files up in your secure account space. You can quickly “Create Link” to any file or folder in that space and then send out a message to the recipients in one step. There’s no uploading, searching for multiple services, or jumping back and forth.
Here’s how to do it from any browser.
- Log into your account and locate the file to share.
- In the action menu and choose the “Create Link” option.
- Choose your optional password and expiration options.
- See the generated link and send.
You will have the option to copy the link to the clipboard, or to send the link via Soonr. If you choose to send the link via Soonr, it’ll remain in the secure session since you don’t have to pop out to another mail application. This is especially important of you are sitting on a remote computer (friend’s laptop, internet café, public library) that may not be your primary computer.
To send the link, enter the email addresses of the recipients and then include an optional message. Once the link is sent, you will get a confirmation screen.
All the links that you have shared in this way are listed in your systems Settings tab. There will be a Public Links option on the left hand column. You can see the details of each link in the Public Links view. If you forget the password or link you can aways return to this page and see the details. This is also a handy place to re-send the link to other users or edit the link options.
Summary:
Soonr’s Active Backup technology can make sharing of large files much easier and even extend some web services to people you share with. Since Soonr will render the pages of a document, you can send Visio diagrams or videos to anyone and they can view the file or video without the need for special decoders or the program that created the file! It’ll even work on a mobile phone so that people can be connected where ever they happen to be. So start being more efficient and save time and space at the same time. Do more Soonr.
